Go to app.scotchpos.com
01
Navigate to Settings Menu
We're going to set up taxes. First thing you do is go to settings.
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02
Open Settings Section
Click the Settings option to access configuration options for your account.
03
Access Tax Settings Overview
We're going to go to settings taxes, you have tax rates, you have tax categories, we're going to create a rate first, and we'll call this alcohol.
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04
Enter Tax Rate Name
Enter the name for your tax rate to identify it clearly in your system.
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05
Specify Tax Rate Percentage
And then we'll make that.
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06
Set Tax Rate Value
8% and you have to do the 08. You can't just type 8 and then everything should be item level. We save it. Now, it says 8% alcohol. And then, let's say we wanted to make a THC, we'll call it THC, and THC will be, will make THC 9%.
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07
Create New Tax Rate
Click the Create button to add the new tax rate to your list.
08
Assign Tax Rates to Categories
And then you can assign these to categories.
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09
Create Tax Category
Click Create tax category to organize your tax rates effectively.
10
Explain Tax Category Purpose
So it's semi duplicative. But when you have States and you have counties, it makes a difference because you can lump a city and a county tax together. So we'll say tax rate Supply or alcohol.
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Confirm Tax Category Creation
Click Create to finalize the new tax category.
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Describe Tax Category Usage
and now you have this tax category and a lot of times you'll have a non-taxable Category.
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13
Access Tax Code Settings
Click Tax code to manage tax codes associated with your categories.
14
Explain Non-Taxable Category Setup
And in this case, we'll have no tax rates Associated to it. So now you have
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Summarize Tax Categories
A non-taxable with no rates and you have an alcohol with alcohol tax. And then to assign these, you can assign them as the item level. But most people will select a department and they'll say, Okay, beer,
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Assign Tax Category to Department
This is going to get an alcohol tax.
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Save Department Tax Assignment
Click Save.
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Confirm Save Action
And they'll save it.
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19
Open Departments Section
Click Departments to manage your product groupings and tax assignments.
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Explain Department Tax Assignment
and then they'll go to in this case they don't have but we'll just pretend that unknown is like
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21
Assign Non-Taxable Category to Department
A gift card or something like that. And we'll say it's non-taxable. And then these now have non-taxable rates with gift cards, and Cake deposits. You also often want to sell those as a liability, so they don't hit your sales, and you often want to make them non-disabled. So this will blanket assign everything in that category. to be non-taxable
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You have successfully set up tax rates and categories, assigned them to departments, and configured non-taxable items. This ensures accurate tax calculations for your sales. Next, consider reviewing your tax reports or updating product tax assignments as needed.
Applying Tax Exemptions
To mark a customer order as tax-exempt in Scotch POS:
Open the draft customer order in the POS.
Locate the Tax Exempt toggle on the right side of the order screen, near the "Created by" field.
Enable the toggle to apply tax exemption to the order. This feature ensures that no taxes are applied to the specified order.
Configuring State Tax for Specific Products
To charge state tax only on specific products, such as cigarettes, follow these steps:
Step 1: Create a State-Only Tax Rate and Category
Navigate to Settings → Taxes.
Ensure a tax rate exists that represents only the state tax for the product (e.g., a percentage or item-level rate).
Create a new tax category (e.g., "Cigarette Tax – State Only") and assign only the state tax rate to this category. Avoid adding local tax rates.
Step 2: Set Up a Dedicated Department
Go to Products → Prototypes.
Create a new department (e.g., "Cigarettes") or edit an existing one.
Assign the department’s default tax category to the state-only category created earlier.
Step 3: Assign Products to the Department
Navigate to Products → Product List.
Select the relevant products (e.g., all cigarette SKUs).
Use the bulk action bar to edit product families and assign them to the newly created department. This configuration ensures that only the specified products are taxed at the state level.
Best Practices for Tax Settings
Regularly review tax rates and categories to ensure compliance with local and state regulations.
Use descriptive names for tax categories and departments to avoid confusion.
Test tax configurations on sample orders to verify accuracy before applying them broadly.